120 E. Washington, Derby, KS 67037 | Phone: 316-788-8400
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Transfer Information

NOTE: In-District and Out-of-District transfer requests are no longer available for the 2016-17 school year.

Derby Public Schools currently has a restricted open enrollment policy. Students that do not live within the Derby Public School district may be eligible to enroll in Derby schools. Three types of enrollment options are available: onsite, virtual/onsite and virtual only. See below for more detailed information. To apply to attend Derby Public Schools an Out-of-District Waiver must be submitted on a yearly basis. The waiver will need to be approved and the enrollment must occur for all waivers prior to September 1. Non-resident pupils will be admitted only to the extent that staff, equipment, and supplies are available, and policy requirements are met.

Application forms for In-District transfers and Out-of-District waiver requests will be available online at our website starting April 1 until September 1. Requests will be received, approved and placed on a time-stamped, first come first served basis, according to priority level and space availability.

Placement will be determined at the transfer meeting in late July based on outlined priorities. Enrollment of your child can not be done until placement has been determined, if a transfer or waiver request has been submitted. Transportation services will not be provided if a student transfers to another school within our district or for any out-of-district transfer requests. Questions? Please call (316) 788-8426 for more information.

OUT-OF-DISTRICT TRANSFER GUIDELINES 
(Does not live in Derby school boundaries) Non-Resident K-12 Students At the discretion of the administration, K-12 pupils who do not meet the criteria of resident for school purposes as defined in Kansas statutes (KSA 72-1046 et. seq.) may be enrolled in Derby Public Schools and programs, provided the student's Derby Out-of-District Waiver yearly application is approved, the enrollment occurs prior to the dates listed below and the pupils are in attendance as outlined. The superintendent is authorized to waive the deadline when severe hardships or very unique circumstances warrant special considerations.

Non-resident pupils may be admitted only to the extent that staff, equipment, and supplies are available.  

Type of Waiver - Attendance
On Site Students            
a. Enrolled and in attendance prior to September 1.
On Site/Virtual Students            
a. Enrolled by September 1.            
On Site                        
i. Enrolled and in attendance prior to September 20.            
Virtual                        
ii. Log on and work at least two days prior to September 19; and
iii. Log on two between September 21 and October 4; and
iv. Students must keep their activity log current with parent signature.
v. The activity log will be explained during enrollment.
Virtual Students            
a. Enrolled by September 1.            
b. Log on and work at least two days prior to September 19; and
c. Log on two days between September 21 and October 4; and            
d. Students must keep their activity log current with parent signature.
e. The activity log will be explained during enrollment.  

EMPLOYEES' CHILD OUT-OF-DISTRICT TRANSFER GUIDELINES
Employees of Derby Public Schools who live outside district boundaries may enroll their student(s) Pre-K-12 in the Derby Public Schools. Such enrollment shall be allowed if approved by the superintendent or designee under the following conditions:  
• Application to have a student attend Derby Public Schools must be submitted to the Superintendent no later than July 1 or ten days after employment, preceding the fall start of school.
• Application to have a student attend Derby Public Schools must be submitted to the Superintendent no later than July 1 or ten days after employment, preceding the fall start of school.
• The employee may request a specific elementary school, but assignment will be based upon the transfer policy.
• That the admittance of the student does not require additional personnel to be hired.
• The student's past academic, attendance, and behavior record must be in good standing.
• Continued employment of the parent(s) in Derby Public Schools.
• The child's attendance does not interfere with the employee's ability to meet all performance responsibilities of his/her position.
• Transportation shall be the responsibility of the employee.
• Latchkey transportation within the district may be requested on a space available basis.
• Application must be made annually. Each student will be evaluated annually. Annual acceptance will not be granted if the student’s academic, attendance, and/or behavior record is not in good standing.  

IN-DISTRICT TRANSFER GUIDELINES 
(Requests to transfer from assigned school within Derby school boundaries)
Application forms for transfer will be available online only on our website starting April 1 until September 1 and will be taken and placed on a time-stamped, first come first served basis, as long as space is available.

Placement will be determined at the transfer meeting in late July based on outlined priorities. Enrollment of your child cannot be done until placement has been determined, if a transfer request has been submitted. Also, for all approved transfers, transportation will not be provided if a student transfers to another school within our district.

Students attend the school designated as the attendance center for their residential area unless directed to enroll in another school by the Superintendent, transfer is allowed in accordance with the following guidelines or exemptions are granted for medical reasons. 

PRIORITY FOR TRANSFER REQUESTS
Local:

• Students attending their assigned neighborhood attendance area.
• Employees who have children that request to attend at the same building the employee is assigned to work.

Priority 1: 
• School Choice: Designated Title I Schools. 

Priority 2:
1. Employees’ students who live outside the attendance area if the employee is not assigned to the requested building.
2. In-District students who live outside the attendance area, who have completed five consecutive years in the requested building.
3. In-District students who live outside the attendance area who have completed      four consecutive years in the requested building.
4. In-District students who live outside the attendance area, who have completed      three consecutive years in the requested building.
5. In-District students who live outside the attendance area, who have completed two consecutive years in the requested building.
6. In-District students who live outside the attendance area, who have       completed one consecutive year in the requested building. 

Priority 3: 
• All new In-District transfer requests, not falling under priorities 1-2. 

Priority 4:       
1. Out-of-District students who have completed five consecutive years in the requested building.        
2. Out-of-District students who have completed four consecutive years in the requested building.                        
3. Out-of-District students who have completed three consecutive years in the requested building.       
4. Out-of-District students who have completed two consecutive years in the requested building.       
5. Out-of-District students who have completed one consecutive year in the requested building.     

Priority 5: 
• All new Out-of-District (non-employees) Waiver transfer requests.  

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