120 E. Washington, Derby, KS 67037 | Phone: 316-788-8400
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Securly FAQ

At the November 27 Board of Education meeting, the Derby Public Schools Board of Education approved the district utilizing the automated Securly Monitoring and Alert System on Middle School Chromebook devices only. No other devices will be monitored at this time. District staff is training with Securly throughout the month of December and monitoring will begin on January 2, 2018.


As part of the Derby Public Schools implementation of the Securly System Alerts, remote, keyword searches related to self harm and cyberbullying will be conducted on user web searches, google chat, and social media (only Google+, Facebook and Twitter) posts on district issued student Chromebook devices. These keywords are determined by Securly software and are not divulged to district staff or students to ensure unbiased monitoring. Once keywords are identified on a district issued device, a notification will be sent to key school district personnel to include: Middle School Building Principals, Technology Department Director, Safety and Security Officer, Superintendent of Schools and Assistant Superintendents.  

Designated building administrators will review and evaluate the alert for content and credibility. During school hours, after hours, weekend and holidays, these administrators are the point of contact to evaluate the alert and forward it to the appropriate personnel, i.e. School Resource Officer, Social Worker or Counselor. In the event an emergency response is warranted, parents and/or local police authorities may be contacted as well. Notifications and alerts regarding both self harm and cyberbullying received will be handled within a reasonable timeframe.

Derby Public Schools does not assume any duty or obligation to continuously monitor any notifications or alerts, but will use the Securly software as an aid to monitor internet searches and activity.

Frequently Asked Questions (FAQ) 1. What is Securly and how does it work?

Securly is an automated, free, 24/7 monitoring and alerting system that specifically targets social media and communications sites and services used by students on their Chromebooks.  Securly alerts district staff if one of two categories of content is detected: (1) Self-harm, and (2) cyber-bullying. It is a free service for Chromebooks. The  program uses an automated system to scan emails, social media posts and web searches and analyzes what the student is sending or posting for signs of cyberbullying and self-harm. If the system determines that a possible risk exists, it sends an email alert to key school district personnel to include: Middle School Building Principals, Technology Department Director, Safety and Security Officer, Superintendent of Schools and Assistant Superintendents. Our staff will then be able to contact the appropriate resources needed to provide support services to the student. Notifications and alerts regarding both self harm and cyberbullying received will be handled within a reasonable timeframe.

2. Why is the district implementing this program?

The safety of our students. Cyberbullying and self harm are topics of concern for school districts around our country. Monitoring student social media posts and internet usage is a powerful tool and assists with our CIPA compliance. Derby Public Schools continually looks for ways to identify and provide help to our students who might be at risk. Partnering with Securly will insure a more proactive approach to and can help us to provide needed support and services to our students and their families; potentially saving lives.  

3. Which students will it be used with?

The free service only works with Chromebooks, so this service will only be available for middle school students this year. Board policy IIBF was also updated at the November 27 BOE meeting to strengthen our continued effort to comply with the Children’s Internet Privacy Act, (CIPA) by clarifying that the district may monitor and/or filter district-issued devices and web content.This action enables us to continue providing a safe and stable platform for delivering curriculum to our students.

4. When will Securly monitoring be added to devices?

The district will be training, configuring and communicating the system with Securly through December, then January 2, 2018, we will begin automated monitoring and receiving alerts.

5. Can I opt-out of this monitoring?

While it is possible to opt-out if the parent desires, it is a manual process, so the student will need to be removed from our automated processes. To do this, the parent/guardian must contact Dennis Elledge, Director of Technology, at (316) 788-8418. It is important to remember that this system is not something where the district will be monitoring, logging or reviewing all internet traffic. It is an automated program that watches narrowly defined internet traffic, and alerts staff of very specific sentiment.

6. Who are the alerts sent to?

District leadership has determined that key school district personnel will receive the alerts.  These key personnel include: Middle School Building Principals, Technology Department Director, Safety and Security Officer, Superintendent of Schools and Assistant Superintendents.

7. Does Securly notify parents?

No. We are using the free version which does not include parent notifications. In the event an emergency response is warranted, parents and/or local police authorities may be contacted.   


8. Can this be added on district issued devices that are not Chromebooks?

Not at this time. This is a new product from Securly. Following the recommendation of our Technology Department, the Board approved use of the free product version with the understanding that we will conduct a proof of concept. If it works well, and we like the product and company, we can bring forward a proposal to our BOE to move up to the premium service, which would cost $5.50 per user, per year.

9. How does this device function different on the school network vs. home and public networks?

There is no difference in the way the device functions either at home, public, or on the school network.  

10. Can this be used to spy on all Internet access or turn on the webcam?

No.

11. Why wouldn’t you just talk to students instead of monitoring devices?

This is a way to help start a conversation. Securly is not the answer and does not replace any support services already provided in our schools, but it will serve as an additional avenue to help identify those who may need help.

Disclaimer

The Securly System Alerts and its ability to identify potential self harm, suicidal ideation and cyberbullying is inherently disadvantaged by software technology and limitations on the ability to effectively monitor the alerts. Derby Public Schools obtained Securly software recognizing that it is only an aid and does not guaranty either prevention or detection of self-harm or cyber-bullying.

Derby Public Schools do not provide any warranty of the software whatsoever, whether express, implied, or statutory, including, but not limited to, any warranty of merchantability or fitness for a particular purpose or any warranty that the contents of the software will be error-free or perform as intended. In no respect shall Derby Public Schools incur any liability for any damages, including, but limited to, direct, indirect, special, or consequential damages arising out of, resulting from, or any way connected to the use of the software, monitoring or failure to monitor the software, action or inaction taken as a result of any alert or notice, inaccurate reporting or software failure, whether or not based upon warranty, contract, tort, or otherwise; whether or not injury or death was sustained by persons or property or otherwise; and whether or not loss was sustained from, or arose out of, the results of, the software, or any services that may be provided by Derby Public Schools.

It is expected that parents will report any violations of school policy, including, internet use policies, improper computer use and unauthorized internet activity.


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